PRIVACY POLICY

of the PRINT SYSTEMS website available at https://dyspenseretykiet.pl/

1. GENERAL INFORMATION

This Privacy Policy explains how personal data is collected and processed in connection with the use of the website available at https://dyspenseretykiet.pl/ (the “Website”), including the online store operated through the Website.

We respect your privacy and process personal data in accordance with applicable data protection laws, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (the General Data Protection Regulation – “GDPR”).

This Privacy Policy is provided for information purposes. Using the Website does not constitute acceptance of or consent to the processing of personal data described in this Privacy Policy.

Where your consent is required for a specific purpose, such as receiving marketing communications, we will request it separately.

2. DATA CONTROLLER

The controller of your personal data is:

Print Systems spółka z ograniczoną odpowiedzialnością spółka komandytowa
ul. Obornicka 1A
62-090 Bytkowo, Poland

KRS: 0000320370
NIP: 5140213951
REGON: 251476478

hereinafter referred to as “Print Systems”, “we”, “us” or the “Controller”.

For matters concerning personal data and privacy, you may contact us:

  • by email: rodo@printsystems.pl
  • by post: Print Systems spółka z ograniczoną odpowiedzialnością sp. k., ul. Obornicka 1A, 62-090 Bytkowo, Poland.

3. WHAT PERSONAL DATA WE COLLECT

Simply browsing the Website generally does not require you to provide personal data directly.

However, technical information relating to the use of the Website may be processed automatically, including information contained in server logs and, depending on your cookie settings, information collected through cookies or similar technologies.

We may also process personal data that you provide directly to us when you:

Contact us through a form

Depending on the form, we may process:

  • your email address,
  • telephone number,
  • information contained in your message,
  • other information voluntarily provided by you.

Subscribe to the Newsletter

We process:

  • your email address,
  • information relating to your consent and subscription.

Place an order

We may process:

  • first and last name,
  • company name,
  • tax identification number (NIP),
  • country/region,
  • address,
  • telephone number,
  • email address,
  • delivery address, if different,
  • information necessary to process and fulfil the order.

Create and use a Store account

We may process:

  • account identification details,
  • email address,
  • login details,
  • data related to orders and account activity,
  • other information necessary to operate your account.

4. PURPOSES AND LEGAL BASES FOR PROCESSING PERSONAL DATA

We process personal data only where there is a valid legal basis for doing so.

4.1. Contact forms and enquiries

If you contact us with a question concerning our products, services, an offer or potential cooperation, we process your personal data in order to respond to your enquiry and communicate with you.

Depending on the nature of your enquiry, the legal basis for processing is:

  • Article 6(1)(b) GDPR – where processing is necessary to take steps at your request prior to entering into a contract or to perform a contract; or
  • Article 6(1)(f) GDPR – our legitimate interest in responding to enquiries, communicating with Website users and conducting our business activities.

Providing personal data is voluntary, but data required in the form is necessary for us to respond to your enquiry.

4.2. Orders and sales agreements

We process your personal data in order to:

  • accept and process your order,
  • conclude and perform a sales agreement,
  • deliver purchased products,
  • process payments,
  • handle complaints, returns and other matters related to the agreement.

The legal basis is Article 6(1)(b) GDPR – processing necessary for the performance of a contract or to take steps at your request before entering into a contract.

4.3. Store account

If you choose to create an account in the Store, we process your data in order to create, maintain and provide access to the account and its functionalities.

The legal basis is Article 6(1)(b) GDPR.

Providing the data required to create an account is voluntary but necessary if you wish to use an account.

4.4. Legal and accounting obligations

We may process personal data where necessary to comply with legal obligations, including tax, accounting and record-keeping requirements.

The legal basis is Article 6(1)(c) GDPR.

4.5. Establishment, exercise or defence of legal claims

We may process personal data where necessary to establish, exercise or defend legal claims relating to our business activities, agreements or services.

The legal basis is Article 6(1)(f) GDPR – our legitimate interest in protecting our rights and defending against claims.

4.6. Internal administration and security

We may process certain data for purposes including:

  • ensuring the security of the Website and IT systems,
  • preventing fraud and misuse,
  • maintaining documentation,
  • handling correspondence,
  • improving internal business processes,
  • compiling statistics and analyses that help us operate and improve the Website and our services.

Where personal data is involved, the legal basis is Article 6(1)(f) GDPR – our legitimate interest in ensuring the security and efficient operation of our business and Website.

5. NEWSLETTER AND MARKETING COMMUNICATIONS

If you subscribe to our Newsletter, we may use your email address to send you information about our products, services, offers and other commercial information.

We send marketing communications electronically only where the required consent has been obtained.

Consent is voluntary and is not required in order to use the contact form, place an order or use other Website services.

You may withdraw your consent and unsubscribe from the Newsletter at any time, for example by:

  • using the unsubscribe link contained in a marketing email, or
  • contacting us at rodo@printsystems.pl.

Withdrawal of consent does not affect the lawfulness of processing carried out before the consent was withdrawn.

Where personal data is processed on the basis of consent, the legal basis is Article 6(1)(a) GDPR.

6. RECIPIENTS OF PERSONAL DATA

We may disclose or provide access to personal data only where this is necessary and legally permitted.

Recipients may include:

  • hosting and IT service providers,
  • entities maintaining and supporting the Website and its software,
  • payment service providers,
  • courier and transport companies,
  • accounting and tax service providers,
  • legal advisers,
  • providers of email and newsletter systems,
  • other service providers processing data on our behalf,
  • public authorities and other entities authorised to receive data under applicable law.

Entities processing personal data on our behalf may process it only in accordance with our instructions and applicable data protection requirements.

7. TRANSFERS OF DATA OUTSIDE THE EUROPEAN ECONOMIC AREA

Some of the service providers or technologies used by the Website may involve the processing of personal data outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we ensure that an appropriate legal mechanism is used in accordance with the GDPR, such as:

  • an adequacy decision adopted by the European Commission, or
  • Standard Contractual Clauses approved by the European Commission,

together with any additional safeguards required by applicable law.

More detailed information concerning transfers applicable to a particular service may be obtained by contacting us at rodo@printsystems.pl.

8. HOW LONG WE KEEP PERSONAL DATA

We retain personal data only for as long as necessary for the purposes for which it was collected.

In particular:

Enquiries

Data relating to enquiries is retained for the period necessary to respond to and handle the enquiry and, where appropriate, for a further period necessary to establish, exercise or defend potential legal claims.

Contracts and orders

Data relating to orders and contracts is retained for the period necessary to perform the agreement and subsequently for the period required by tax, accounting and other applicable laws, as well as until relevant claims become time-barred.

Store account

Data related to a Store account is processed while the account remains active and subsequently for the period necessary to fulfil legal obligations or establish, exercise or defend legal claims.

Newsletter

Data processed on the basis of consent for Newsletter purposes is processed until consent is withdrawn or the user unsubscribes, subject to the possibility of retaining limited information where necessary to demonstrate that the consent was previously obtained or to ensure that the user’s objection or withdrawal is respected.

Legitimate interests

Where processing is based on our legitimate interests, data is retained for as long as necessary to pursue those interests, unless you successfully object to the processing or another legal basis requires further retention.

9. YOUR RIGHTS

Subject to the conditions provided by the GDPR, you have the right to:

  • obtain confirmation as to whether we process your personal data;
  • access your personal data and obtain a copy of it;
  • request rectification of inaccurate or incomplete data;
  • request erasure of your personal data;
  • request restriction of processing;
  • receive personal data you have provided to us in a structured, commonly used and machine-readable format and, where applicable, have it transmitted to another controller;
  • object to processing based on Article 6(1)(f) GDPR;
  • withdraw your consent at any time where processing is based on consent.

The applicability of individual rights depends on the legal basis and circumstances of the processing.

To exercise your rights, please contact us at:

rodo@printsystems.pl

or by post at:

Print Systems spółka z ograniczoną odpowiedzialnością sp. k.
ul. Obornicka 1A
62-090 Bytkowo
Poland

10. RIGHT TO LODGE A COMPLAINT

If you believe that your personal data is being processed in breach of applicable data protection law, you have the right to lodge a complaint with the competent supervisory authority.

In Poland, the supervisory authority is:

President of the Personal Data Protection Office
(Prezes Urzędu Ochrony Danych Osobowych – UODO)

11. AUTOMATED DECISION-MAKING AND PROFILING

Unless explicitly stated otherwise in relation to a specific service, we do not use personal data collected through the Website to make decisions based solely on automated processing that produce legal effects or similarly significantly affect you within the meaning of Article 22 GDPR.

12. DATA SECURITY

We apply appropriate technical and organisational measures designed to protect personal data against:

  • unauthorised access,
  • unlawful processing,
  • accidental loss,
  • alteration,
  • destruction or damage.

Connections with the Website are protected using encrypted HTTPS/SSL connections.

Users are responsible for maintaining the confidentiality of their account credentials and should not disclose their passwords to third parties.

13. LINKS TO OTHER WEBSITES

The Website may contain links to third-party websites.

When you follow such links, the privacy policies and rules of the relevant third-party websites apply. We are not responsible for the privacy practices of websites operated by third parties.

Where a link redirects you to another website operated by Print Systems, the privacy policy applicable to that website should be reviewed separately.

14. COOKIES AND SIMILAR TECHNOLOGIES

The Website uses cookies and similar technologies.

Some cookies are necessary for the proper operation of the Website and may be used without consent where permitted by applicable law.

Other cookies, including certain analytics or marketing cookies, are used only where the required consent has been obtained.

Detailed information concerning the types of cookies used, their purposes, retention periods and the possibility of managing cookie preferences is provided in the Cookie Policy available on the Website.

15. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy where necessary, in particular due to:

  • changes in applicable law,
  • changes in the way we process personal data,
  • changes to the Website or its functionalities,
  • implementation of new services or technologies.

The current version of the Privacy Policy will always be available on the Website.

Last updated: April 28 2026