PRIVACY POLICY

of PRINT SYSTEMS available at: https://dyspenseretykiet.pl/

This Privacy Policy of the PRINT SYSTEMS website available at https://dyspenseretykiet.pl/ (hereinafter: the “Website”), administered by Print Systems spółka z ograniczoną odpowiedzialnością spółka komandytowa (sp. z o.o. sp.k.) with its registered office in Bytkowo (hereinafter: “Print Systems”), is for informational purposes and sets out the rules for the collection, processing, and use of personal data obtained from you via our Website available at https://dyspenseretykiet.pl/

, when using the Website as well as the Store (the online shop operated by Print Systems within the Website), including the products and services offered through it. Print Systems enables you to use the Website while ensuring the highest level of services and full protection of your personal data. By using the Website, you accept the provisions contained in this Privacy Policy. We make every effort to respect your privacy and to protect the personal data you provide; therefore, we present the information below regarding the principles of their processing. The goal of Print Systems is to ensure that you feel safe on the Website; therefore, your privacy and the protection of personal data are very important. Please read the information below carefully to learn how the Website operates. We assure you that your personal data will be processed in a transparent and fair manner and that we make every effort to ensure it is handled with due care, caution, and full responsibility.

For the purposes of this Privacy Policy, the term “Personal Data” refers to any information relating to an identified or identifiable natural person (the data subject). These are therefore any details that directly identify a natural person or that can be used to identify them, in particular such as: first and last name, identification number, address, e-mail address, telephone number. Identification may occur on the basis of such information alone or in combination with other information held by Print Systems or that may come into our possession.

Capitalized terms that have not been defined in this Privacy Policy shall have the meaning assigned to them in the relevant provisions of the “Regulations” (constituting the rules of the Store available on the Website), applicable to the user’s use of the Website (and specifically the Store), available at: https://dyspenseretykiet.pl/regulamin/

This Privacy Policy is intended to inform you about how we use your personal data, with respect to which we fulfill all requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

GENERAL INFORMATION

  1. The main legal act governing the principles of personal data processing is Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”).

  2. The controller of personal data is Print Systems spółka z ograniczoną odpowiedzialnością spółka komandytowa with its registered office in Bytkowo, ul. Obornicka 1A, Bytkowo, 62-090, Rokietnica, entered in the Register of Entrepreneurs of the National Court Register (KRS) kept by the District Court Poznań – Nowe Miasto i Wilda in Poznań, 9th Commercial Division of the National Court Register, under KRS number: 0000320370, NIP: 5140213951, REGON: 251476478 (hereinafter: “Print Systems” or the “Controller”). This entity determines the purposes and means of processing your personal data.

  3. For matters related to personal data protection, you may contact the Controller in writing by traditional mail, using the address designated by the Controller as the contact point for data subjects: Print Systems spółka z ograniczoną odpowiedzialnością sp. k., ul. Obornicka 1A, 62-090 Bytkowo, or by e-mail at: rodo@printsystems.pl

  4. In order to continuously monitor compliance with personal data protection principles and to ensure that your personal data is always processed reliably, transparently, and lawfully, the Controller provides an ongoing possibility to contact it as described above, leaving you free to choose the most convenient method of contact.

  5. Using the website https://dyspenseretykiet.pl/– by viewing its content—i.e., browsing the basic content of the Website (including the information available there, both general/static information and current updates/news, including content on the home page and on individual subpages)—does not require providing any personal data. Information about certain user activities on the Website is logged at the server level, but it is not associated with specific individuals browsing the pages. The Website will collect certain personal data only if you decide to:

  6. use the contact form service available on the Website (by clicking the “Contact”, “Service” or “Device service”, “Negotiate larger orders” or “Larger orders”, or “Labels, stickers” tabs), e.g., to ask Print Systems a question or obtain information, including information about products, services, or functionalities available on the Website. A user of the contact form service enters into an agreement with Print Systems for the provision of services available on the Website, which includes the free service of providing access to the contact form;

  7. use the Newsletter service in order to send you commercial information about new offers, including products and Website functionalities, as well as content and services available on or described on the Website, by electronic means; ordering the Newsletter takes place by using the forms available on the Website: the “Sign up for the newsletter” form or the relevant selection/activation field within the contact form (the so-called checkbox) titled “Newsletter consent”, i.e., as part of using the contact form service. A user of the Newsletter service enters into an agreement/agreement(s) with Print Systems for the provision of services available on the Website, which include the free services of providing access to the “Sign up for the newsletter” form, providing the selection/activation field in the contact form (the so-called checkbox) titled “Newsletter consent” for the purpose of subscribing to the Newsletter, providing access to the contact form, and the Newsletter service itself;

  8. use the Order form service available on the Website (specifically at https://dyspenseretykiet.pl/zamowienie/

  9. activated after indicating the Product(s) you wish to purchase and selecting “Add to cart”, and then “Proceed to checkout”) in order to place an Order in the Store and for Print Systems to deliver the ordered Product(s), as well as to conclude the Agreement (sales contract) in accordance with the Order and/or to use the service of creating and maintaining an account in the Store (i.e., an individual Store account, created and maintained as a result of registering as a Store user using the Order form—then also serving as a registration form—by selecting the selection/activation field (the so-called checkbox) titled “Create an account?”). A user of the Order form service—for the purpose of placing an Order in the Store—enters into an agreement with Print Systems for the provision of services available on the Website, which includes the free service of providing access to the Order form. A user of the Order form service—for the purpose of placing an Order in the Store and using the service of creating and maintaining a Store account—enters into an agreement/agreement(s) with Print Systems for the provision of services available on the Website, which include the free services of providing access to the Order form, providing the selection/activation field (the so-called checkbox) titled “Create an account?” within the Order form, as well as creating and maintaining a Store account;

  10. use the service of creating and maintaining a Store account (and, consequently, the possibility of accessing, managing, and using the account), which takes place via the Order form (as described in point 3 above) and is possible only together with placing an Order in the Store. A user of the service of creating and maintaining a Store account enters into an agreement/agreement(s) with Print Systems for the provision of services available on the Website, which include the free services of creating and maintaining a Store account, providing access to the Order form, and providing the selection/activation field (the so-called checkbox) titled “Create an account?” within the Order form;

  11. conclude an Agreement (sales contract) with Print Systems in accordance with the Order—then the Website user enters into an agreement with Print Systems for the provision of services available on the Website, which includes the free service of providing access to the Order form. If the user concluding the Agreement, together with placing the Order, also uses the service of creating and maintaining a Store account (as described in points 3 and 4 above), then they enter into an agreement with Print Systems for the provision of services available on the Website, which includes the free services of providing access to the Order form, providing the selection/activation field (the so-called checkbox) titled “Create an account?” within the Order form, and creating and maintaining a Store account

  12. Print Systems informs you that all purposes of processing personal data, categories of data, data recipients, and retention periods, as well as the rights of data subjects, are specified in the further part of this Privacy Policy entitled “PURPOSES OF PROCESSING PERSONAL DATA, DATA CATEGORIES, DATA RECIPIENTS AND THE PERIOD OF PROCESSING, RIGHTS OF DATA SUBJECTS”, in the form of detailed information clauses.

  13. The following persons’ data may be processed: users who use the free Services available on the Website (including persons who have used, among others, the service of providing access to the contact form, the Newsletter service, the service of providing access to the Order form, the service of creating and maintaining a Store account), including those who have concluded an Agreement with Print Systems.

  14. Personal data are processed by the Controller in a manner ensuring their security, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, by means of appropriate technical or organizational measures. The Controller takes special care to protect the interests of data subjects and, in particular, ensures that the data collected are processed lawfully, fairly, and transparently; collected for specific, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes. Moreover, the collected data are adequate, relevant, and limited to what is necessary for the purposes for which they are processed, and are stored in a form that permits identification of the data subject for no longer than is necessary for the purposes for which the data are processed.

  15. The Website (including the Store) makes every effort to secure data and protect them against actions of third parties. Necessary safeguards for servers, connections, and the Website (including the Store operating within it) are applied to protect data. All connections related to using the Website (including the Store) and the Services available on it (including the Newsletter service, the service of providing access to the contact form, the service of providing access to the Order form, the service of creating and maintaining a Store account, and thus those related to registering as a Store user and logging in to an account), as well as other connections during which personal data are transferred, take place via a secure encrypted connection using the SSL (Secure Socket Layer) protocol.

  16. Regardless of the measures taken by the Controller as described above, users of the Website (including the Store) are obliged to exercise due care in keeping their data confidential, in particular their e-mail address/username and account password (for the purpose of logging in), and not to disclose them to third parties when registering as a Store user or logging in. The Website requests the user to provide an e-mail address/username and password only during registration and then when logging in to the account. In order to prevent third parties from using the individual Store user account, users should log out after finishing using their Store account.The Website may contain references (links) to other websites. The Controller notes that when leaving the Website, e.g., by following a link to another website, the user enters an area where this Privacy Policy does not apply (this also happens, for example, if the user uses the link available on the Website under the name Print Systems, redirecting to https://www.printsystems.pl/—insuch a case, if the user follows that link, a separate privacy policy applicable to that website and made available there will apply). The Controller encourages users to read the terms and privacy policies applicable to other websites. This Privacy Policy applies only to the Controller’s activities described herein. Print Systems is not responsible for the privacy policy rules in force on websites operated by other entities (except for the privacy policy applicable within https://www.printsystems.pl/where Print Systems is also the controller).

    1. Providing personal data for the purpose of:

    • using the Newsletter service is voluntary and takes place only with the user’s explicit consent; however, it is necessary to receive the Newsletter;

    • using the service of providing access to the contact form is voluntary; however, it is necessary in order to use the contact form. Refusal to provide personal data for the purpose of using the contact form results in the inability to use it;

    • using the service of providing access to the Order form (including for the purpose of using the service of creating and maintaining a Store account) is voluntary; however, it is necessary in order to use the Order form. Refusal to provide personal data for the purpose of using the Order form results in the inability to use it;

    • using the service of creating and maintaining a Store account (which takes place via the Order form) is voluntary; however, it is necessary to create an individual Store account and thus to register as a Store user. Refusal to provide personal data for the purpose of registering as a Store user results in the inability to create an individual Store account in the Store;

    • concluding an Agreement (which takes place via the Order form) is voluntary; however, it is necessary to conclude the Agreement and then to perform it. Refusal to provide personal data for the purpose of concluding the Agreement results in the inability to conclude it and thus to perform it.

    Not giving consent to use the Newsletter service for receiving the Newsletter does not in any way affect the possibility of using other Services offered by the Website, including the service of providing access to the contact form, the service of providing access to the Order form, or the possibility of registering as a Store user and thus using the service of creating and maintaining a Store account. Providing the above data is voluntary, and becomes necessary only for the achievement of the specified purposes.

          PURPOSES OF PROCESSING PERSONAL DATA, CATEGORIES OF DATA, DATA RECIPIENTS AND THE PERIOD OF PROCESSING, RIGHTS OF DATA SUBJECTS

          The Controller processes your personal data solely on the basis of law and for strictly defined purposes.

          The Controller will process the following personal data for the purpose of providing the following Services, including concluding the agreement(s):

          a) e-mail address and, optionally, a telephone number (if provided by the user) – in the case of using the service of providing access to the contact form,


          b) e-mail address – in the case of using the Newsletter service,
          c) first name, last name, company (name), Tax ID (NIP), country/region, address (street, postal code, city), telephone, e-mail address, and optionally—if, within the Order form, the user selects the selection/activation field (the so-called checkbox) entitled “Ship to a different address”—additionally: first name, last name, optionally company (name), country/region, address (street, city, postal code), and optionally other data if the user chooses to provide them – in the case of using the service of providing access to the Order form in order to place an Order in the Store, as well as to conclude an Agreement in accordance with the Order and then perform it,
          d) first name, last name, company (name), Tax ID (NIP), country/region, address (street, postal code, city), telephone, e-mail address, account password, and optionally—if, within the Order form, the user selects the selection/activation field (the so-called checkbox) entitled “Ship to a different address”—additionally: first name, last name, optionally company (name), country/region, address (street, city, postal code), and optionally other data if the user chooses to provide them – in the case of using the service of providing access to the Order form in order to place an Order in the Store, as well as to conclude an Agreement in accordance with the Order and then perform it, and in the case of using the service of creating and maintaining an account in the Store,
          e) e-mail address/username and account password – for the purpose of logging in to the Store account after it has been created as a result of using the service of creating and maintaining a Store account (including for the purpose of access, handling, and use of the account, including placing an Order as well as concluding an Agreement).

          I. Your personal data may be used for the performance of obligations imposed on the Controller by law (including civil law, tax law, and accounting regulations).

          • [Purpose] Your personal data may be processed in order to fulfill obligations imposed on the Controller by law, including tax obligations or obligations resulting from the Accounting Act (e.g., issuing and storing accounting documents—where applicable), in particular in connection with the performance of obligations and the exercise of rights arising from concluded agreements, especially Agreements (sales contracts) or agreements for the provision of Services available on the Website, including obligations related to keeping accounting records, settling taxes, and fulfilling obligations towards state/local government authorities/offices (e.g., tax office audits, requests from the police and other law enforcement authorities, preparing responses to letters/requests of entities legally entitled to obtain personal data), as well as obligations related to bookkeeping and financial reporting.

          • [Recipients] Recipients of data provided for the purpose of fulfilling legal obligations are or may be: state authorities and other entities authorized under applicable law (e.g., tax offices, supervisory authorities, law enforcement authorities), entities providing services to the Controller or entities entrusted by the Controller with the processing of personal data (including, among others, accounting, IT, and legal service providers), solely within the limits permitted by law.

          [Transfer of personal data to a third country] The Controller will not transfer your personal data to third countries or international organizations.

          [Retention period] Your data collected for the purpose of fulfilling legal obligations will be stored for the period during which the relevant agreements are binding, including Agreements (sales contracts) or agreements for the provision of Services available on the Website (unless the law provides otherwise), and thereafter for the period and to the extent required by law (e.g., due to tax obligations or those resulting from the Accounting Act—where applicable) or for the purpose of securing or pursuing possible claims of the Controller and defending against possible claims.

          [Rights] With respect to data collected for the purpose of fulfilling legal obligations, you have the right to access the content of such data and the right to rectification, as well as the right to erasure, data portability, and restriction of processing. You also have the right to lodge a complaint with the supervisory authority—the President of the Personal Data Protection Office (UODO).

          [Automated decision-making] Your personal data collected for the purpose of fulfilling legal obligations will not be subject to automated decision-making, including profiling.

          Providing data is a legal obligation.

          [Legal basis] The legal basis for processing personal data is Article 6(1)(c) GDPR.

          II. Your personal data may be used for all activities necessary to conclude and perform agreements—especially Agreements (sales contracts) or agreements for the provision of Services available on the Website—or to take steps at your request prior to concluding such agreement(s).

          • [Purpose] Your personal data may be processed as necessary to conclude and perform agreements, and in particular Agreements (sales contracts) or agreements for the provision of Services available on the Website, which include free Services such as: providing access to the contact form, providing access to the Order form, and creating and maintaining a Store account—so that you can fully use all functions offered by the Website—or to take steps at the request of the data subject prior to concluding such agreement(s).

          [Recipients] Recipients of data processed for the purpose of concluding and performing the above agreements (and for the purpose of taking steps at the request of the data subject prior to concluding such agreement(s)) may include: state authorities and other entities authorized under applicable law, the Controller’s contractors, entities providing services to the Controller, or entities entrusted by the Controller with processing personal data, including in connection with concluding and performing the above agreements (including, among others, IT service providers, entities providing IT services, courier/transport services, accounting services, entities servicing the Website software, IT support, payment service providers or payment processors, and other business partners), solely within the limits permitted by law.

          [Transfer of personal data to a third country] The Controller will not transfer your personal data to third countries or international organizations.

          [Retention period] Your data will be stored for the period during which the above agreements are binding, including Agreements (sales contracts) or agreements for the provision of Services available on the Website (unless the law provides otherwise), and thereafter for the period and to the extent required by law or to secure or pursue possible claims of the Controller (e.g., in connection with withdrawal from an agreement, termination of an agreement, handling complaints, etc.) and to defend against possible claims—no longer than until the expiry of the limitation period or the final conclusion of the proceedings to which they relate.

          [Rights] With respect to your data processed for the performance of the above agreements, you have the right to access your personal data and the right to rectification, as well as the right to erasure, data portability, or restriction of processing. You also have the right to lodge a complaint with the supervisory authority—the President of the Personal Data Protection Office (UODO).

          [Automated decision-making] Your personal data collected for the purpose of performing the above agreements will not be subject to automated decision-making, including profiling.

          Providing personal data is voluntary, but necessary to conclude and perform the above agreements, in particular Agreements (sales contracts) or agreements for the provision of Services available on the Website, which include free Services such as: providing access to the contact form, the Order form, and creating and maintaining a Store account.

          [Legal basis] The legal basis for processing personal data is Article 6(1)(b) GDPR.

          III. Your personal data may be used for purposes resulting from the Controller’s legitimate interests.

          • [Detailed purpose] Your personal data may also be processed for legitimate purposes pursued by the Controller, i.e.:
            a) for the efficient conduct of day-to-day operations, including the conduct of business and administrative processes related to the scope of activity in which you participate in connection with performing agreements, including Agreements (sales contracts) or agreements for the provision of Services available on the Website, which include free Services such as providing access to the contact form or Order form (e.g., for documentation and archiving, market or statistical analyses, correspondence and exchange of information related to the use of the Website (including the Store), and further related to concluding and performing the above agreements);


          b) to ensure security and maintain confidentiality of information, the disclosure of which could expose the Controller to harm;
          c) to potentially establish, pursue, or secure claims of the Controller or defend against possible claims arising from or related to the above agreements.

          [Recipients] Recipients of your data processed for the Controller’s legitimate purposes may include: state authorities and other entities authorized under applicable law, and entities providing services to the Controller or entities entrusted by the Controller with the processing of personal data (including, among others, accounting service providers, IT service providers, entities servicing the Website software, IT support, business partners, etc.).

          [Transfer of personal data to a third country] The Controller will not transfer your personal data to third countries or international organizations.

          [Retention period] Your data will be stored until the legitimate interests of the Controller that constitute the basis for processing are fulfilled or until you object to such processing.

          [Rights] You have the right to access your personal data and the right to rectification, as well as the right to erasure, data portability, restriction of processing, and the right to object to processing. You also have the right to lodge a complaint with the supervisory authority—the President of the Personal Data Protection Office (UODO).

          [Automated decision-making] Personal data processed for the Controller’s legitimate purposes will not be subject to automated decision-making, including profiling.

          Providing data is voluntary. However, providing personal data is necessary for the proper performance of the above agreements, including Agreements (sales contracts) or agreements for the provision of Services available on the Website, which include free Services such as providing access to the contact form or Order form, and failure to provide such data makes it impossible to properly perform the Controller’s obligations arising from those agreements.

          [Legal basis] The legal basis for processing personal data is Article 6(1)(f) GDPR.

          IV. Your personal data may be used to send the Newsletter (use of the Newsletter Service).

          [Purpose] Your personal data may be processed by the Controller for the purpose of sending the Newsletter (using the Newsletter Service by selecting the relevant selection/activation field in the contact form (the so-called checkbox) entitled “Newsletter consent” or the form entitled “Sign up for the newsletter”), i.e., commercial information about new offers on the Website by electronic means in the form of a newsletter. [Recipients] Your data will not be transferred to other entities. [Retention period] Your personal data will be stored until you withdraw your consent to their processing or resign from receiving the Newsletter (using the Newsletter Service). You may resign from receiving the Newsletter by sending us a message to: rodo@printsystems.pl or by traditional mail to: Print Systems spółka z ograniczoną odpowiedzialnością sp. k., ul. Obornicka 1A, 62-090 Bytkowo. [Rights] You have the right to access your personal data and the right to rectification, as well as the right to erasure or restriction of processing and the right to data portability. You have the right to withdraw your consent at any time; withdrawal may be made by a unilateral declaration and does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal. You also have the right to lodge a complaint with the supervisory authority—the President of the Personal Data Protection Office (UODO). [Automated decision-making] Personal data processed on the basis of this consent will not be subject to automated decision-making, including profiling. Providing data is voluntary; however, it is necessary to receive the Newsletter. [Transfer of personal data to a third country] Your personal data will not be transferred to third countries or international organizations. [Legal basis] The legal basis for processing personal data is Article 6(1)(a) GDPR.

          COOKIES POLICY

          The Website operated by the Controller uses cookies. Detailed information about cookies is available in the “Cookies Policy” tab (at: https://dyspenseretykiet.pl/polityka cookies/).

          FINAL PROVISIONS

          The Controller reserves the right to introduce changes to the Privacy Policy by publishing a new Privacy Policy in the event of changes in legal regulations, organizational changes, or changes to the applied technical solutions, including within the Website (and in particular within the Store). Every person using the Website (including the Store) is bound by the current Privacy Policy.